The Friends of St Marcellin's Children Privacy Policy

Friends of St Marcellin’s Children is a small UK based charity functioning as fundraiser and donor in support of St Marcellin’s Children’s Village in Harare, Zimbabwe and through these activities we gather and hold limited personal information about our own supporters. 

We undertake to respect and keep safe all personal data provided to us. We will endeavour to be clear, when data is collected, about how we may use it and will not do anything that you wouldn’t reasonably expect. We will never sell your data to other organisations and will only ever share it in appropriate, legal or exceptional circumstances. 

We may collect information in the following ways: 

When you give it to us directly 

You may give us your information when you make a donation, attend an event, or otherwise engage directly with the charity. 

When you give it to us indirectly 

Your information may be shared with us by other organisations, for example via a donating/fundraising site such as JustGiving. These third party organisations will only do this if you have indicated that you’re happy for them to do so. You should check their Privacy Policy when you provide your information to understand fully how they will process your data. 

When you use our website 

Like most websites, we use cookies to help make our site, and the way you use it, better. Cookies mean that a website will remember you, through small test files that transfer to your device. Cookies make interacting with a website faster and easier. They can also tell us information about the device and operating system you are using to access our website. We can use this to better understand how people are using our website and how to improve it. Your device manufacturer or operating system provider will have more information about what data your device makes available to us. 

How we use the personal information we collect 

It is very important that you are aware of what personal data we store, why we store it and how we may use it. This depends on the type of engagement you have with the charity’s activities. 

As a donor, offering financial support to FSMC 

If you donate to us, as a minimum we will look to collect the information required to process your donation, as a one-off or regular payment. We will also ask if you are prepared to give us permission to claim Gift Aid on your donation(s). 

If you are an existing or potential financial supporter we may also record some additional information, such as contact details and details of your personal donations. We may use your information to contact you about specific opportunities to engage with the charity’s activities. 

As a sponsor of an individual child 

If you agree to make a regular payment as sponsor of an individual child, we will consult you about informing the Director of St Marcellin’s Children’s Village and sharing your name with the Director and the child concerned. We do not share the contact details of sponsors and any communication with staff or children at the village is conducted through the trustees of our charity. 

As a fundraiser for the Friends of St Marcellin’s Children 

If you volunteer to organise or be involved with particular fundraising events or activities we will use your contact details to liaise with you as required, to ensure we can be helpful and supportive with regard to those activities. We may ask your permission to report on fundraising events or other support given, through our newsletter and website. We will not identify any individuals without first obtaining their explicit consent. 

Keeping you updated with news of the work of Friends of St Marcellin’s Children and from the St Marcellins Children’s Village in Zimbabwe 

With your consent, we will use your data to send you a copy of our newsletter two or three times a year. We may also let you know about activities that the charity is engaged in, that we think may be of interest to you. 

Keeping a record of relationship with us 

It is helpful for us to have a record of how you have supported us in the past, so that we can ensure our contact with you is relevant and so that we can plan effectively for the future. 

Sharing your data 

We do not sell or share personal details with any third parties. 

If we are ever required to share your details in exceptional circumstances, for example where legally required by the police, regulatory bodies or legal advisers we will always take the utmost care and we will ensure only essential data is transferred and that it’s done so securely and safely. 

If we need to share details for any purposes other than those set out in this privacy policy, we will only do so with your consent. 

Keeping your data safe 

We will make sure there are appropriate measures and controls in place to protect your personal details in accordance with UK data protection law. We do not use any external companies to collect or process personal data on our behalf. 

Keeping your data up to date 

We endeavour to ensure our records are up to date so we can communicate with you using the correct contact details. If your personal details change, we’d be grateful if you could let us know 

Accessing your data 

You have a right to ask for a copy of the information we hold about you. If there are any discrepancies in the data we provide, please inform us and we will correct them. 

You have a right to ask us to stop processing your personal data and unless it is necessary for the purpose you provided it for (e.g. processing your donation) we will do so. 

If you want to access your personal information please contact the Secretary or Treasurer. They will then be in touch to verify your identity and discuss the data you wish to access. 

If you have any questions or queries please send these to: 

Friends of St Marcellin’s Children 32 Parkholme Road London E8 3AG 

www.friendsofstmarcellins.org email : stmarcellins@gmail.com

For further information see the Information Commissioner’s Guidance: 

https://ico.org.uk/for-the-public/personal-information/